Invoicing Standard Charge Calculation

STANDARD CHARGE CALCULATION

Our standard charge calculation works around a 24 hour clock. We have four charging rates set. These are as follows:

ONE DAY RATE

Items hired and returned within a 24 hour period.
= 60% of the 7 day rate rounded up to the nearest 10p

TWO DAY RATE

Items hired and returned after 24 hours and before 48 hours.
= 80% of the 7 day rate rounded up to the nearest 10p

SEVEN DAY RATE

Items hired and returned after 48 hours and before 168 hours.
= 100%

After the first 7 day period a 5 day rolling week applies, charging 1/5 of the 7 day rate for each continuing day up to day 12. Days 13 and 14 are calculated as free days. The charge calculations start again at day 15 and charges 1/5 of the 7 day rate for each continuing day up to day 19. Days 20 and 21 are free days and so on.

MANUAL CHARGE CALCULATION

This charge calculation allows the operator to override the standard charge calculations if appropriate. We have 6 charging labels set. These are as follows:

FOUR HOUR RATE

Items hired and returned within a 4 hour period.

OVER NIGHT RATE

Items hired after 4.00pm and returned before 9.00a.m the next day.

ONE DAY RATE

Items hired and returned within a 24 hour period.

TWO DAY RATE

Items hired and returned after 24 hours and before 48 hours.

THREE DAY RATE

Items hired and returned after 48 hours and before 72 hours.

SEVEN DAY RATE

Items hired and returned after 72 hours and before 168 hours.

If this option is chosen all labels need a rate to be keyed. The charge calculations will then charge the appropriate label for the period hired up to the 7 day rate. Thereafter the calculation works exactly the same way as the standard charge calculation.

RETURN INVOICING

Items hired and returned during the month will be billed accordingly. The period of the hire will print on the invoice, i.e to and from dates. The markers “St” (standard) and “M” (manual) will also print denoting the charge calculation used for that transaction. Period labels will also print with their appropriate rates eg.. 1day, 2 day, 3 weeks, 3 weeks 2 days etc. along with the total calculations. In the header of the invoice at “Type”, “Final” will print, this being the acknowledgement that all items of the document have been returned.

CONTINUATION INVOICING

ALL credit hire contracts bill at the end of the month. Contracts in “collection” bill up to 24.00 hours on their “off hire” date. All other contracts bill up to 24.00 hours on the last day of the month. All sales items recorded on these contracts are also billed. Contracts that start within the last week of the month bill as follows:

31st   No Bill Raised

30th   No Bill Raised

29th   1 Week to 5th of following month

28th   1 Week to 4th of following month

27th   1 Week to 3rd of following month

26th   1 Week to 2nd of following month

25th   1 Week to 1st of following month

The invoice will display the period charged and in the header of the invoice at “Type” “Continuation” will print. This being the acknowledgement that all items on the document remain “on hire”.

RETURN INVOICING (After continuation invoicing)

On termination of these contracts the charge calculation will look at the previously billed charges and will calculate the balance due or credit due. Recognizing any sale item return to be credited and or hire period to be adjusted. The 5day rolling week calculation continues through out the life of the hire and adjusts the days charged accordingly.

Eg. Hire starts 14.04.10.and remains on hire at end of month.
A “Continuation” Invoice is raised for this period, ie. 14.04.10 to 30.04.10 = 2 weeks 3 days

• If returned on the 01.05.10 another one day charge will apply
• If returned on the 02.05.10 two days charge will apply
• If returned on the 03.05.10 two days charge will still apply (this is a free day)
• If returned on the 04.05.10 two days charge will still apply (this is a free day)
• If returned on the 05.05.10 three days charge will apply
• If returned on the 06.05.10 four days charge will apply
• If returned on the 07.05.10 five days (one week) charge will apply
• If returned on the 08.05.10 (one week, one day) charge will apply
• If returned on the 09.05.10 (one week, two day) charge will apply
• If returned on the 10.05.10 (one week, two day) charge will apply (this is a free day)
• If returned on the 11.05.10 (one week, two day) charge will apply (this is a free day)
• and so on.

If still on hire at the end of month a “Continuation Invoice” will be raised for this period. The charging calculation will look at the previous bill, (2 weeks 3days), and charge accordingly. In this case 4 weeks 2 days although the actual period, 01.05.10 to 31.05.10 = 4 weeks 3 days. This is because the sixth day does not bill because it is a free day

Hiretech Romania Conditions of Hire and Sale

1. GENERAL

1. Definitions
   This Contract is for the hire of items and accessories (“Equipment”) and the sale of ‘resale’ goods (“Goods”) detailed overleaf, and the parties to the Contract are:
1. The person, firm, company or other organisation hiring the Equipment and/or purchasing the goods (“Hirer”).
2. Hiretech Romania (Registered No. J03/264/05.02.07) with registered offices at str. Tachne Ionescu nr. 25, bl.P3, sc. B, ap. 9, Pitesti, 110143, Arges, Romania (“HR”).
3. Any condition deemed invalid will not affect other conditions. Nothing in the Contract is intended to limit a consumer’s existing legal rights.
2. Extent of Contract and Cancellation
   The Contract is not assignable and is effective when HR accepts the Hirer’s detailed order. HR reserves the right to charge for cancellation. Hires to individuals or partnerships of individuals (or other unincorporated body of individuals) shall not be for a period in excess of three months; the Hirer in these circumstances must return the Equipment before the last day of the three month period.
3. Termination
   HR may terminate the Contract and repossess Equipment without affecting any rights to recover monies due, damages for breach of contract or other remedies where the Hirer is in breach or is involved in insolvency or liquidation proceedings.
4. Ownership of Equipment and Goods
   Equipment hired remains the property of HR at all times. Ownership of Goods purchased transfers only when full payment is received by HR.
5. HR OneCall Conditions
   When HR acts as managing agent for the sourcing of Equipment specific conditions may apply. The Hirer will be advised prior to Contract commencement and those conditions will apply concurrently with these conditions.

2. HIRE CHARGES

1. Basis of charging
   The stated hire charges overleaf are for the duration of the Contract and include Saturdays, Sundays and Public Holidays. The amount of any deposit or charges are detailed in the Contract and are based on the current HR catalogue price list from time to time.
2. Transport charges
   Delivery and collections including attempted calls are chargeable. If Equipment is not available or only partially available for collection then the Hirer will be charged for each journey.
3. Deposits
   Deposits are set by HR at amounts reasonably required and will be offset against any monies due. Where a Deposit is required for the Equipment it must be paid by the Hirer before the hire period. Deposit balances are refunded upon return to HR of Equipment in good condition. Balances of deposits paid by cheque will be refunded by cheque or BACS transmission within 7 business days.
4. Credit Card deposits
   In the event that the actual charges for the hire supplied by HR exceed the amount charged then this additional amount may be taken from the Credit Card.
5. Cleaning, re-sharpening and damage repair
   The Hirer will pay for required cleaning or re-sharpening and, except where appropriate conditions in 4(a) or 4(b) apply, breakages and damage repair.
6. Loss of Equipment
   HR will treat Equipment unavailable for inspection after reasonable notice as lost and except where appropriate conditions in 4(b) apply the Hirer will pay a penalty charge for Equipment replacement and revenue loss. Hire charges accrue until full settlement is made.

3. PAYMENT

1. Payment Terms
   If HR has granted a credit account to the Hirer then payment of any charges or any other sums due under this Contract, including TVA, shall be made in full cleared funds by the end of the month following the date of the invoice. Where a credit account has not been granted then payment of any charges or any other sums due under [the][this] Contract shall be made with the Hirer’s order for the Equipment or Goods. Payment by the Hirer on time under the Contract is an essential condition of the Contract. Payment shall not be deemed to have been made until HR has received cleared funds or cash.
2. Invoice Queries
   The Hirer should notify HR of any queries concerning invoices in writing within 14 days of the invoice date. HR will not grant an extension to credit account payment terms for unresolved invoice queries that have been notified after 14 days have elapsed from the invoice date.
3. Overdue Accounts
   Should any portion of an account fall overdue then the total account will become due on demand. The Hirer will be liable for reasonable legal charges incurred by HR in the recovery of amounts due, Equipment and/or Goods. In addition HR may charge interest in accordance with the Late Payment of Commercial Debts (Interest) Act 1988 at Romanian National Bank base rate plus 4% and/or may suspend further services to the Hirer.
4. Credit Limits
   Where HR has granted a credit account to the Hirer, HR may set a reasonable credit limit. HR reserve the right to terminate or suspend the Contract if allowing it to continue would result in the Hirer exceeding his credit limit or the Hirer has already exceeded his credit limit.

4. DAMAGE WAIVER OPTIONS

1. Damage Waiver
   If the Hirer contracts to pay, the ‘Damage Waiver’ charge at 15% of the hire charge (where available as an option) HR will waive any further charge for rectifying accidentally damaged returned equipment. If the Hirer does not take ‘Damage Waiver’ then condition 2(d) will be enforced. ‘Damage Waiver’ is not an insurance for Equipment loss or theft. ‘Damage Waiver’ may be limited under HR OneCall Contracts and ‘Damage Waiver’ may be invalidated where condition 5(g) is not adhered to.
2. Damage Waiver Plus
   The ‘Damage Waiver Plus’ charge at 20% of the hire charge, (where available as an option) will be added to the contract unless the Hirer specifically requests otherwise. Under ‘Damage Waiver Plus’ HR will waive any further charges for rectifying accidently damaged returned Equipment. ‘Damage Waiver Plus’ may be invalidated where condition 5(g) is not adhered to. HR will also waive any penalty charges for Equipment loss subject to the following conditions:
1. The Hirer must be able to demonstrate that reasonable care has been taken to prevent loss.
2. Theft of Equipment must be reported to the Police and a crime reference number obtained.
3. The Hirer must notify HR within 48 hours of the theft and obtain an HR Theft report Form. The completed form must be returned to: Claims Department, str. Tachne Ionescu nr. 25, bl. P3, sc. B, ap. 9, Pitesti 110143, Arges, Romania Tel: +40 348 412568.
4. The maximum value of loss penalty charges waived for any single hire contract will be 2,500 EUR.
5. Exclusions - Loss penalty charges will not be waived under the following circumstances:
1. Theft of consumable ‘resale’ Goods.
2. Loss due to the dishonesty of any Hirer’s employee.
3. Theft from a vehicle where the Equipment was left visible and unattended.
4. Loss of Equipment revealed only when an inventory is made.
5. Loss arising from civil disturbance.
6. Loss occurring outside Romania.
6. Limit of Claim - 'Damage Waiver Plus' does not protect the Hirer for:
1. The first 100 EUR (or 20% whichever is the greater amount) of any Equipment loss claim.
2. 50% of any claim for theft of Equipment left unattended overnight outside a secure compound or building or stored overnight in a secured vehicle.

5. HIRER’S RESPONSIBILITIES

1. Inspection and receipt of Equipment and Goods
   The Hirer will sign to acknowledge receipt at delivery/handover. Shortages must be agreed and noted on the Contract/delivery document. Equipment defects should be reported to HR immediately by telephone.
2. Delivery/collection of Equipment and Goods
   The Hirer will provide adequate delivery and collection access. Equipment transported in the Hirer’s own vehicle is at the Hirer’s risk.
3. Security of Equipment
   The Hirer accepts responsibility for Equipment security until its collection by or return to HSS and undertakes not to sell or relinquish possession, alter, repair or modify it in any way.
4. Safe use of Equipment and breakdown procedure
   The Hirer is responsible for the safe and correct operation of Equipment (conforming to relevant legislation and the HR operating and safety instructions supplied) by competent persons not under the influence of alcohol or drugs and for its constant supervision within the range of children. The Hirer will immediately notify HR of any Equipment breakdown or shortcoming without attempt at repair. The Hirer will ensure any non-HR Equipment used in conjunction with or attached to Equipment also conforms to safety requirements.
5. Return or collection of Equipment
   The Hirer may arrange for the return or collection of Equipment with any HR outlet during normal business hours and when Equipment has been returned or collected HR will issue a return note. The Hirer will remain liable for ongoing hire charges until such return note has been issued. When the Hirer requests collection of Equipment HR will issue a ‘collection reference number’ in acknowledgement, the Hirer remaining responsible for the Equipment, and in particular its security, until actual collection.
6. Lost or stolen Equipment
   Except where the Hirer opts for ‘Damage Waiver Plus’ (where available as an option) under condition 4(b) the Hirer agrees to insure Equipment on a full replacement basis against the risks of loss, theft and damage beyond economic repair and on demand to pay to HR any insurance claim proceeds. This liability is without prejudice to any HR rights under the Contract. Replacement equipment purchased with insurance claim proceeds is the property of HR.
7. Fuel and/or Electricity Supply for Equipment
   Where Equipment requires fuel, oil and/or electricity, the Hirer must ensure that the HR or manufacturer’s recommended type and/or voltage is used and that, where appropriate, the Equipment is properly installed by a qualified person.

6. HR’s RESPONSIBILITIES

1. Hire rates
   HR will maintain the agreed hire rates for the duration of the Contract.
2. Safety and operating instructions
   HR will provide appropriate written and/or practical instruction in the safe and correct operation of Equipment.
3. Testing and inspection of Equipment
   HR will comprehensively test all electrical Equipment before commencement of hire. Equipment will be inspected and tested where appropriate in accordance with relevant statutory requirements and if Equipment needs to be recovered from the Hirer for such purposes HR will substitute items of similar specification.
4. Delivery and collection
   Following the Hirer’s request, HR will endeavour to deliver or collect Equipment during the next business day, wherever possible.
5. Returned Goods
   HR will arrange an appropriate credit where the Hirer returns in unused condition Goods sold for use with Equipment.
6. Limitation of liability
   The liability of HR for claims made by the Hirer does not extend to any unforeseeable financial loss caused by late or non-delivery of Equipment and/or Goods, unsuitability, breakdown, stoppage or lawful repossession. Subject to the above HR will be liable for negligence or error in the performance of its obligations under the Contract.

DATA PROTECTION

The information you provide will be held in accordance with the Data Protection Act 1998 and will be used by HR and its trading divisions. We may want to contact you from time to time about other products or services available from us and we may release your contact details to other carefully selected companies whose products or services we believe will be of interest to you. If you do not want to receive such offers please write to us.